Microsoft Forms is a web-based application that allows you to create surveys, quizzes and polls, and easily collect the results. The best thing of Microsoft Forms is that this program is free to use for Office 365 users. When you create a form, you can invite others to respond to it using any web browser, even on mobile devices like smart phones and tablets.
How to Access Microsoft Forms
1.Go to https://home.usawest.org -> App Launcher ->All Apps ->Forms.
Note: You can also access Forms by going to the website: http://forms.microsoft.com.
2. Sign in with your Office 365 work credentials.
(email@example.com and your computer logon password)
3. Under My Forms, you will see your existing forms and you can also start creating new forms.
How to Create a New Form
1. Access your forms, and select New Form.
2. Enter a name for your form. You can also enter an optional subtitle.
Note: Form names can contain up to 90 characters and a subtitle can contain up to 1,000 characters.
3. Click Add Question to add a new question to the form. You can choose to add Choice, Text, Rating, or Date questions.
Note: Your form is saved automatically while you create it.
a) Choice option is for multiple choice questions. Enter your question followed by the answer choices.
You can add more choices by clicking Add Option. You can also click Add “Other” option to add a choice that displays the text “Other."
Click the ellipses button (…) and then click Shuffle options to shuffle the choices.
Some Choice questions will trigger auto suggestions, such as “Yes,” “No,” and “Maybe.” Simply click on the autosuggestion to add it your answer list.
b) Text questions allow respondents to type their own answer to your question. Select the Long Answer option at the bottom of the question if you want a larger text box displayed.
c) Rating questions allow respondents to choose between a five to ten rating, symbolized by either numbers or stars, in response to your question.
d) Date questions allow respondents to choose a calendar date as their answer to your question.
The ellipsis at the end of the question types allows you to select Ranking as the question type. This allows respondents to rank the given answers in a specific order.
4. Click Add Question to add more questions to your form.
5. To change the order of the questions, click the Up or Down arrows on the right side of each question.
Tip: You have the option to copy a question, select it and then click the Copy Question button in the upper right corner.
6. Click Preview at the top of the design window to see how your form will look on a computer. If you want to test your form, enter answers for the questions in preview mode and then click Submit.
7. Click Mobile to see how your form will look on a mobile device.
8. Click Back when you are finished previewing your form.
How to Share a Form
1. To share a form that you created and that's ready to be shared, click Share at the top of the page.
2. First, choose who you would like to respond to the link.
a) If you choose Anyone with the link can respond, all submissions will be anonymous and anyone who receives the link will be able to respond. We recommend creating a question that asks for the respondent’s name/email if this information is important.
b) If you choose Only people in my organization can respond, only users with a Salvation Army's email address can fill out the form. They will be prompted to login to Office 365 prior to viewing the form, and their names and email addresses will be recorded for you.
3. Next, choose how you want to share your form.
a) The first option is to copy a URL link that you can then paste into an email or on a website for respondents to access the form.
b) The QR option creates a scannable QR code that you can download and include on a number of documents or sites. Respondents would scan the QR code with an appropriate QR scanner application on their smartphones to access the form.
c) The third option produces an HTML embed code that you can copy and paste into an HTML editor, such as the one on Blackboard Learn’s text editor.
d) The final option opens the email application on your computer so you can send the form via email.
4. If you want to share your form as a template for other to use, click Get a link to duplicate. You can then copy the link and share via email or place the link on a website; this does not allow others to see your form’s responses or edit your form.
5. If you want to share and allow others to collaborate on your form click Get a link to view and edit. Choose the permission level for those accessing the link. Copy the link and share it with your collaborators to allow them to view your form’s responses and edit the form.
View Form Responses
1. To view responses, click the Responses tab at the top of your form.
2. Next to each question, you will see the number of responses and a chart of the response's breakdown.
3. To view details for each question, click Details link to see more for each question such as the name of each responder and his or her answers for each question.
4. To check response data for each question, click View results to see individual details for each responder.
5. To analyze your form results in Excel, click the Open in Excel under the Responses tab.