||The invoice has been emailed to the workflow (ingested) and is Pending Unit Approval.
|Unit Approval Pending
||The invoice is pending approval from the appropriate manager or office.
||The appropriate unit (e.g., Corps, Institution, Department) has approved payment of the invoice and the DHQ Clerk may begin processing the invoice. Invoices remain in this status until all necessary data entry is performed.
||The appropriate DHQ Clerk has performed all necessary data entry. The appropriate Finance Reviewer is validating the completeness and accuracy of the pending transaction.
||Errors or missing information have been identified by the DHQ Clerk and the invoice has been re-routing back to the corresponding unit. The concerns will be notated at the top of the form. When the issues have been resolved, the corresponding unit may re-approve the invoice.
|Finance Approval Pending
||As dictated by applicable policies, the DHQ Clerk or DHQ Reviewer may set the invoice to this status. Once the invoice has been set to Finance Approval Pending, approval from a higher level member of the finance team (e.g., Manager, Controller, DFS) is required to complete the invoice.
||A member of the DHQ staff has indicated additional information is required to complete the invoice. The concerns will be notated at the top of the form. For the invoice to proceed through the approval process, a DHQ Clerk is required to address the missing information. DHQ Pending status is also displayed if a DHQ staff member selects New Vendor.
|Ready for Posting
||The necessary data entry and approval processes have been performed for the invoice. The DHQ Clerk is now able to able to issue payment for the invoice to the appropriate vendor.
|Sent to Posting
||The invoice has been processes and the appropriate payment has been issued. This status will not be displayed in the workflow view and may only be observed in the history view.