Outlook - Create an Email Template
Use email templates to send messages that include information that infrequently changes from message to message. Compose and save a message as a template, and then reuse it when you want it. New information can be added before the template is sent as an email message.
1. On the Home tab, in the New group, click New E-mail.
Keyboard shortcut To create an email message, press CTRL+SHIFT+M.
In the message body, enter the content that you want.
1. In the message window, click the File tab.
2. Click Save As.
3. In the Save As dialog box, in the Save as type list, click Outlook Template.
In the File name box, type a name for your template, and then click Save.
By default templates are saved in the following folders:
Windows 7 and Windows 10 c:\users\username\appdata\roaming\microsoft\templates
Outlook - Send an email message based on a template
Once you have created an email message template, you can start using it at any time.
To use an email message template, do the following:
1. On the Home tab, in the New group, click New Items, point to More Items, and then Choose Form.
In the Choose Form dialog box, in Look In, click User Templates in File System.
The default templates folder is opened. The folder location (in Windows 10 operating systems) is c:\users\username\appdata\roaming\microsoft\templates. If your template is saved in a different folder, click Browse, and then select the template.
Select the template, and then click Open.
Make any additions or revisions to the recipients in the To, Cc, or Bcc boxes. You can also change the text in the Subject box and add contents to the message body.